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Free Gao W 9 Arizona Form

The Gao W-9 Arizona form is a crucial document used by the State of Arizona to request your Taxpayer Identification Number (TIN) and certification. This form ensures that the state has accurate information for reporting income and helps avoid backup withholding on payments. If you're doing business with the state, completing this form is a necessary step to facilitate smooth transactions.

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Dos and Don'ts

When filling out the GAO W-9 Arizona form, it is important to approach the process with care. Here are some guidelines to help you navigate the form effectively:

Do ensure that your Taxpayer Identification Number (TIN) is correct. This number is crucial for tax reporting.
Do use the legal name as it appears on IRS records. If you are an individual, include your first, middle, and last name.
Do select only one entity type that corresponds with your TIN. This helps avoid confusion and ensures proper classification.
Do provide accurate contact information. This includes your name, title, phone number, and email address.
Don't leave any sections blank unless specifically instructed. Incomplete forms can lead to processing delays.
Don't forget to sign and date the form. Your signature certifies the accuracy of the information provided.

By following these guidelines, you can complete the GAO W-9 Arizona form with confidence, ensuring that your information is accurate and properly submitted.

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Key takeaways

Filling out the GAO W-9 Arizona form is a crucial step for anyone doing business with the State of Arizona. Here are some key takeaways to keep in mind:

Accurate Information is Essential: Ensure that the Taxpayer Identification Number (TIN) you provide is correct. This could be your Social Security Number (SSN) or Employer Identification Number (EIN). An incorrect TIN can lead to delays in processing your payments.
Select the Right Entity Type: Carefully choose the entity type that best describes your business. This could range from an Individual/Sole Proprietor to a Corporation or Partnership. Selecting the wrong type may cause complications later.
Minority Business Indicator: If applicable, select the appropriate minority business indicator. This helps the State identify and support diverse businesses, which could benefit you in future opportunities.
Backup Withholding Awareness: Understand the implications of backup withholding. If you fail to provide a certified TIN, the State may withhold 28% of your payments. This makes it critical to complete the form accurately.
Submit Promptly: Once completed, submit the form to the appropriate State agency as soon as possible. Delays in submission can lead to delays in payment processing, affecting your cash flow.

By keeping these points in mind, you can navigate the GAO W-9 Arizona form with confidence and ensure a smoother business relationship with the State.

Discover More on This Form

What is the GAO W-9 Arizona form?

The GAO W-9 Arizona form is a substitute for the standard IRS W-9 form. It is used by individuals and businesses to provide their Taxpayer Identification Number (TIN) to the State of Arizona. This form is essential for the State to report income paid to vendors and to ensure compliance with tax regulations.

Who needs to fill out the GAO W-9 Arizona form?

Any individual or entity wishing to do business with the State of Arizona must complete the GAO W-9 form. This includes sole proprietors, corporations, partnerships, and non-profits. Completing the form ensures that the State has the correct TIN for reporting purposes.

What information is required on the GAO W-9 Arizona form?

The form requires various pieces of information, including:

Your Taxpayer Identification Number (TIN) or Social Security Number (SSN)
Your legal name as it appears on IRS records
Your entity type (e.g., individual, corporation, partnership)
Your address for tax reporting and payment
Contact information
Minority business indicators, if applicable

How do I submit the GAO W-9 Arizona form?

Once you have completed the form, submit it to the State of Arizona agency with which you are doing business. Ensure that all information is accurate to avoid delays in processing.

What happens if I don’t submit the GAO W-9 Arizona form?

If you do not submit the GAO W-9 form, the State may withhold 28% of all payments made to you. This is a requirement under IRS regulations to ensure compliance with backup withholding rules.

What is the Minority Business Indicator on the form?

The Minority Business Indicator allows you to identify your business as a minority-owned entity. This can include classifications such as African American, Hispanic, Asian, or Native American. Selecting the appropriate indicator can help in accessing certain programs and opportunities available for minority-owned businesses.

Can I be exempt from backup withholding?

Yes, you can be exempt from backup withholding if you meet certain criteria. You will need to complete the exemption section on the form and provide any applicable exemption codes. However, most individuals and sole proprietors are not exempt from backup withholding.

What should I do if I have been notified by the IRS about backup withholding?

If you have been notified by the IRS that you are subject to backup withholding, you must cross out the relevant certification item on the form. This indicates that you are aware of your status and are providing the correct TIN regardless of the withholding requirement.

Is there a deadline for submitting the GAO W-9 Arizona form?

There is no specific deadline for submitting the GAO W-9 form; however, it should be submitted before you begin any business transactions with the State of Arizona. Timely submission ensures that payments are processed without unnecessary withholding.

Documents used along the form

When dealing with the Gao W 9 Arizona form, several other documents may be required to ensure compliance and proper processing. Understanding these documents can help streamline your interactions with the State of Arizona.

IRS Form W-9: This is the standard federal form used to request a taxpayer's identification number and certification. It is similar to the Gao W 9 but is used for federal purposes.
Arizona Transaction Privilege Tax (TPT) License: Businesses operating in Arizona may need this license to legally conduct business and report sales tax. It is crucial for compliance with state tax laws.
Vendor Registration Form: This form is often required by state agencies to officially register a vendor. It includes essential information about the business and its owners.
Exemption Certificate: Certain entities may be exempt from sales tax. This certificate provides proof of exemption and must be submitted when applicable.
Certificate of Good Standing: This document verifies that a business is legally registered and compliant with state regulations. It may be required for certain contracts or agreements.
Articles of Incorporation or Organization: If you are operating as a corporation or LLC, these documents establish your business entity and must be filed with the state.

Being aware of these documents can facilitate smoother transactions with the State of Arizona. Ensure that all forms are completed accurately and submitted in a timely manner to avoid delays in processing.

Popular PDF Templates

State of Arizona Unclaimed Property - The form includes sections that must be completed to avoid delays in processing.

What Is Arizona State Income Tax - Employers must pay withheld taxes at the same time as federal withholding deposits.

Document Sample

State of Arizona Substitute W-9: Request for Taxpayer Identification Number and Certification

Submit completed form to the State of Arizona Agency with whom you are doing business with for review and authorization.

Type of Request (Must select at least ONE)

New Location

Change - Select the

Tax ID

Legal Name

Entity Type

Minority Business Indicator

New Request

(Additional Address

type(s) of change from

Main Address

Remittance Address

Contact Information

ID)

the following:

Taxpayer Identification Number (TIN) (Provide ONE Only)

TIN

SSN

Entity Name (As it appears on IRS EIN records, IRS Letter CP575, IRS Letter 147C or Social Security Administration Records, Social Security Card. If Individual, Sole Proprietor, Single Member LLC, enter First, Middle, Last Name.)

Legal Name

DBA Name

Entity Type (Must select ONE of the following)

Individual/Sole Proprietor or Single-Member LLC	The US or any of its political subdivisions or instrumentalities

Corporation	A state, a possession of the US, or any of their political subdivisions or
	instrumentalities
Partnership	instrumentalities
	Other: Tax Reportable Entity
Limited Liability Company (LLC) including Corporations &		Description


Partnerships	Other: Tax Exempt Entity
Partnerships	Other: Tax Exempt Entity

Minority Business Indicator (Must select ONE of the following)

Small Business

Small Business- African American

Small Business- Asian

Small Business - Hispanic

Small Business- Native American

Small Business- Other Minority

Small, Woman Owned Business

Small, Woman Owned Business- African American

Small, Woman Owned Business- Asian

Small, Woman Owned Business- Hispanic

Small, Woman Owned Business- Native American

Small, Woman Owned Business- Other Minority

Woman Owned Business

Woman Owned Business- African American

Woman Owned Business- Asian

Woman Owned Business- Hispanic

Woman Owned Business- Native American

Woman Owned Business- Other Minority

Minority Owned Business- African American

Minority Owned Business- Asian

Minority Owned Business- Hispanic

Minority Owned Business- Native American

Minority Owned Business- Other Minority

Non-Profit, IRC §501(c)

Non-Small, Non-Minority or Non-Woman Owned Business

Individual, Non-Business

Veteran Owned Business

YES

Entity Address

Main Address (Where tax information and general correspondence is to be mailed)

Remittance Address (Where payment is to be mailed)

Same as Main

Address Line 1

Address Line 2

City

State

Zip code

City

State

Zip code

Vendor Contact Information

Name

Title

Phone

Ext.

Fax

Exemption from Backup Withholding and FATCA Reporting: Complete this section if it is applicable to you. See instructions for more details

Exemption Code for Backup Withholding		Exemption Code for FATCA Reporting

Certification

Under penalties of perjury, I certify that:

1.The number shown on this form is my correct Taxpayer Identification Number, and

2.I am not subject to Backup Withholding because: (a) I am exempt from Backup Withholding, or (b) I have not been notified by the IRS that I am subject to Backup Withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to Backup Withholding, and

3.I am a US citizen or other US person, and

4.The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.

The Internal Revenue Service does not require your consent to any provision of this document other than the certifications required to avoid backup withholding.

Certification instructions: You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN.

Signature	Print Name	Date

GAO-W-9 (10/2019)

The State of Arizona Substitute W-9 Form Instructions

The State of Arizona (State), like all organizations that file an information return with the IRS, must obtain your correct Taxpayer Identification Number (TIN) to report income paid to you or your organization. The State uses the Substitute W-9 Form to obtain certification of your TIN in order to ensure accuracy of information contained in its payee/vendor system and to avoid Backup Withholding as mandated by the IRS. According to IRS regulations, the State must withhold 28% of all payments if a vendor/payee fails to provide the State its certified TIN. The Substitute Form W-9 certifies a vendor/payee's TIN. Any vendor/payee who wishes to do business with the State must complete the Substitute W-9 Form.

Part 1 - Type of Request: Select only one.

Part 2 - Taxpayer Identification Number (TIN): Enter your nine-digit TIN. The TIN is either your nine-digit Social Security Number (SSN) assigned by the Social Security Administration (SSA) or Employer Identification Number (EIN) assigned by the Internal Revenue Service (IRS).

Part 3 - Entity Name: Enter the legal name as it appears on IRS EIN records, IRS Letter CP575, IRS Letter 147C or Social Security Administration Records, Social Security Card. If Individual, Sole Proprietor, Single Member LLC, enter First, Middle, Last Name. Enter your DBA in the designated line if applicable.

Part 4 - Entity Type: Select only one for TIN given.

Part 5 - Minority Business Indicator: Select only one for TIN given.

Part 6 - Veteran Owned Business: Select only one for TIN given.

Part 7 - Entity Address: List the locations for tax reporting purposes and where payments should be mailed.

Part 8 - Entity Contact Information: List the contact information.

Part 9 - Backup Withholding and FATCA Exemptions: If you are exempt from Backup Withholding and/or FATCA reporting, enter in the Exemptions box, any code(s) that may apply to you.

Backup Withholding Exemption Codes: Generally, Individuals (including Sole Proprietors) are not exempt from Backup Withholding. Additionally, Corporations are not exempt from Backup Withholding when supplying legal or medical services. If you do not fall under the categories below, leave this field blank. The following codes identify payees that are exempt from Backup Withholding:

Code 1: An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b) (7) if the account satisfies the requirements of section 401(f) (2)

Code 2: The United States or any of its agencies or instrumentalities

Code 3: A state, the District of Columbia, a possession of the United States, or any of their political subdivisions or Instrumentalities

Code 4: A foreign government or any of its political subdivisions, agencies, or instrumentalities

Code 5: A corporation

Code 6: A dealer in securities or commodities required to register in the United States, the District of Columbia, or a possession of the United States Code 7: A futures commission merchant registered with the Commodity Futures Trading Commission

Code 8: A real estate investment trust

Code 9: An entity registered at all times during the tax year under the Investment Company Act of 1940

Code 10: A common trust fund operated by a bank under section 584(a)

Code 11: A financial institution

Code 12: A middleman known in the investment community as a nominee or custodian

Code 13: A trust exempt from tax under section 664 or described in section 4947

FATCA Exemption Codes: The following codes identify payees that are exempt from reporting under FATCA. These codes apply to persons submitting this form for accounts maintained outside of the United States by certain foreign financial institutions. If you are only submitting this form for an account you hold in the United States, leave this field blank. The following codes identify payees that are exempt from FATCA Reporting:

Code A: An organization exempt from tax under section 501(a) or any individual retirement plan as defined in section 7701(a) (37)

Code B: The United States or any of its agencies or instrumentalities

Code C: A state, the District of Columbia, a possession of the United States, or any of their political subdivisions or instrumentalities

Code D: A corporation the stock of which is regularly traded on one or more established securities markets, as described in Reg. section 1.1472-1(c)(1)(i)

Code E: A corporation that is a member of the same expanded affiliated group as a corporation described in Reg. section 1.1472-1(c) (1) (i)

Code F: A dealer in securities, commodities, or derivative financial instruments (including notional principal contracts, futures, forwards, and options) that is registered as such under the laws of the United States or any state

Code G: A real estate investment trust

Code H: A regulated investment company as defined in section 851 or an entity registered at all times during the tax year under the Investment Company Act of 1940

Code I: A common trust fund as defined in section 584(a)

Code J: A bank as defined in section 581 Code K: A broker

Code L: A trust exempt from tax under section 664 or described in section 4947(a) (1)

Code M: A tax-exempt trust under a section 403(b) plan or section 457(g) plan

Part 10 - Certification: Please sign, date and provide preparer's name in appropriate space.

GAO-W-9 (10/2019)

Guidelines on How to Fill Out Gao W 9 Arizona

After completing the GAO W-9 Arizona form, you will need to submit it to the State of Arizona agency with which you are doing business. This submission will allow the agency to review and authorize your request. Ensure that all information is accurate to avoid any issues with your application.

Begin by selecting the type of request. Choose at least one option: New or Location Change.
Enter your Taxpayer Identification Number (TIN) or Social Security Number (SSN). Provide only one.
Fill in your legal name as it appears on IRS records. If you are an individual, include your first, middle, and last name. If applicable, also enter your Doing Business As (DBA) name.
Select your entity type from the provided options. Only one selection is allowed.
Indicate your minority business status by selecting one option from the list.
Specify if your business is veteran-owned by selecting yes or no.
Provide your main address where tax information and correspondence will be sent. If the remittance address is different, fill that in as well.
List your contact information, including name, title, phone number, fax, and email.
If applicable, complete the section for exemptions from Backup Withholding and FATCA Reporting. Enter any relevant exemption codes.
Sign and date the form. Print your name in the designated area to certify the information provided is accurate.

Common mistakes

Completing the Gao W 9 Arizona form can seem straightforward, but many individuals make mistakes that can lead to delays or complications. One common mistake is failing to provide the correct Taxpayer Identification Number (TIN). This number is crucial for the State of Arizona to report income accurately. If a person provides an incorrect TIN, they may face backup withholding, which means a portion of their payments could be withheld by the State.

Another frequent error occurs when individuals do not enter their legal name as it appears on official documents. The form specifically requests the name as it appears on IRS records or Social Security Administration documents. If the name does not match, it can create confusion and delay the processing of the form.

People often overlook the requirement to select the appropriate entity type. The form includes various options, such as Individual, Corporation, or Partnership. Selecting the wrong entity type can lead to significant issues, including misclassification for tax purposes. This misclassification may result in incorrect tax liabilities or eligibility for certain benefits.

Additionally, some individuals neglect to provide their contact information accurately. This information is essential for the State to reach out if there are questions or issues regarding the form. Missing or incorrect contact details can hinder communication, prolonging the resolution of any problems.

Lastly, many individuals fail to sign and date the certification section. This step is vital, as it confirms that the information provided is true and accurate. Without a signature, the form may be considered incomplete, leading to further delays in processing. Taking the time to review and ensure all sections are filled out correctly can save individuals from unnecessary complications.